Membership Guidelines

The following information applies to members of every ensemble under the umbrella of HV CAMP.  Please be sure to read carefully.

  • The membership fee currently stands at $30 ($25 dues plus $5 music deposit fee) per person, per season, per ensemble.
  • Members are expected to pay the membership fee prior to their entrance into the ensemble.  The fee is non-refundable (except for the music deposit fee; see below).
  • Members may not take music home with them until their membership fee is paid in full.
  • Members are asked to arrive at least 15 minutes prior to the start of rehearsal for enough set-up/warm-up time.
  • Members are expected to be adequately prepared for each rehearsal.
  • Members are asked to help set up seats and other equipment prior to rehearsal (if applicable).
  • Members are asked to alert the musical director as soon as possible in the event of an absence from rehearsal or a member running late to rehearsal.
  • The musical director has complete control over what happens within the rehearsal environment.  The musical director may seat members however he/she sees fit.
  • Extraneous conversation and noises should be eliminated during the course of rehearsal.
  • All cell phones and other devices should be silenced during rehearsal.
  • Ego and poor attitude will not be tolerated and may result in immediate dismissal from ensemble(s).
  • Members are responsible for understanding their rights as prescribed in the by-laws.
  • Members must bring their own music stand and pencil to all rehearsals and performances.
  • When auditions are not required to enter a group, members are expected to have been playing their instrument for at least one continuous year and be able to competently read music.  Members should be familiar with basic scales and some theory.


Examples of what is musically expected of members include the following:
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  • All members should be able to read in 2/4, 3/4, and 4/4 time.
  • All members should be able to read eighth note, quarter note, half note, and whole note rhythms (notes and rests).
  • Brass and woodwind players should know their concert Bb and F major scales (C and G for Bb instruments, G and D for Eb instruments).
  • String players should know some combination of major scales such as C, G, F, and D.  Other scales, such as A and A#/Bb, are also helpful.
  • Pitched rhythm players (piano/guitar/bass/mallet percussion, etc.) should know major scales such as C, F, Bb, Eb, G, D, and A.
  • Percussion players (snare drum/bass drum/cymbals/auxiliary, etc.) should know proper techniques for playing their instruments.

All members (new and returning) are expected to register prior to each season of participation for legal purposes.  Payment is done online following registration.  Please use the Register link at the top of the page.

The cutoff to join an ensemble for a particular season (that does not require an audition) is before the fifth rehearsal.  Following that point, anyone who wishes to join a particular ensemble must audition with the musical director with consultation from the executive director.


Music and folders are the property of HV CAMP.  Please make any markings lightly and in pencil for easy erasing.  Lost, stolen, or damaged property will require compensation from members.

MUSIC DEPOSIT POLICY:
Each member that returns his/her music and folder, all in good condition (defined as nothing more than normal wear and tear plus light pencil markings), following each season is entitled to a $5 refund.  A member may elect to have that $5 roll over to the next season for the same ensemble and be used for the same deposit.  (Example:  a member cannot roll over the $5 from the Spring season of the Pops to be used for the Summer season of the Alumni Jazz Band.  A member can roll over the $5 from the Spring season of the Pops to the Fall season of the Pops.)

A member who chooses to roll over the $5 is not entitled to ask for it back for any reason except following the successful return of his/her music and folder in the following applicable season.  The deposit is considered lost in all other situations and/or discrepancies.

The musical director of each ensemble will make the final determination on the condition of music/folders.  Any discrepancy over the condition of music/folder will be decided by the executive director.  Members are not entitled to appeal any decision, as all decisions are final.

Members will be contacted via email within a few weeks following the final concert of each season regarding their deposit.  Members are asked to respond within a week of being contacted with their preference.